How many security guards do I need for my event?

Guard-to-attendee ratios depend on the event type and risk level. Low-risk corporate events typically need 1 guard per 75-100 attendees, while high-risk events with alcohol may need 1 per 30-50. Factors like venue layout, alcohol service, time of day, and crowd demographics all influence the number. Contact Prosafe for a tailored recommendation.

Do I need crowd controllers or regular security guards?

If your event serves alcohol or is held at a licensed venue, you legally need licensed crowd controllers (not just standard security guards) under the Queensland Liquor Act. Crowd controllers hold additional qualifications including Responsible Service of Alcohol (RSA) certification.

When should I start planning event security?

For large events (500+ attendees), start planning security at least 6-8 weeks in advance. For smaller events, 2-4 weeks is usually sufficient. Early planning ensures you can secure the right number of qualified guards and coordinate with police and emergency services if required.

Do I need to notify police about my event?

For large public events in Queensland, it's recommended (and sometimes required by local council) to notify Queensland Police. For events with high-risk factors (alcohol, large crowds, protests), a police liaison meeting is strongly recommended. QPS can provide intelligence and support planning.

What insurance do I need for event security?

Your security provider should carry public liability insurance (minimum $10M). As the event organiser, you should also hold your own public liability insurance — $20M is recommended for large events. Check with your insurer about specific requirements for your event type.

Event Security Planning Guide

A comprehensive template for planning security at events of all sizes — from corporate functions to music festivals across Queensland.

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Security Plan Template

Use this framework to build your event security plan. Each section covers a critical area of event security management.

1. Event Risk Assessment

Every event security plan begins with a thorough risk assessment. Identify potential threats and vulnerabilities specific to your event.

Event type, size, and expected attendance

Venue layout and access/egress points

Alcohol service — yes/no and extent

Historical incident data for similar events

VIP attendees or high-profile performers

Weather considerations and outdoor exposure

Proximity to public transport and parking

Local crime and threat intelligence

2. Security Guard Deployment

Determine the number, type, and positioning of security personnel based on your risk assessment.

Calculate guard-to-attendee ratios (industry standard: 1:75 for low risk, 1:50 for moderate, 1:30 for high risk)

Assign roles: entry screening, roaming patrol, VIP protection, car park, backstage

Position guards at all entry/exit points

Identify static vs. mobile patrol zones

Schedule shift changes and break coverage

Designate a Security Supervisor / Event Security Manager

Ensure all guards hold appropriate QLD licences (crowd controller for licensed events)

3. Access Control & Perimeter

Define how you'll manage access to the event, including ticketing, ID checks, bag searches, and restricted areas.

Define perimeter boundaries and fencing requirements

Establish entry screening procedures (bag checks, wanding)

Create credential/pass system for staff, vendors, media, VIPs

Identify and secure restricted/backstage areas

Plan for accessible entry points (disability access)

Vehicle access control and barrier placement

Prohibited items list and confiscation procedures

4. Emergency Procedures

Prepare for worst-case scenarios with documented emergency response procedures.

Evacuation plan with designated assembly points

Medical emergency procedures and first aid locations

Fire response and extinguisher locations

Severe weather protocols (especially for outdoor events in QLD)

Active threat / lockdown procedures

Missing person procedures (especially for family events)

Bomb threat response protocol

Post-incident procedures and evidence preservation

5. Communication Plan

Establish clear communication channels between security, event management, emergency services, and key stakeholders.

Two-way radio channels and assignments

Chain of command and decision-making authority

Emergency services liaison — pre-event contact with QPS and QAS

Code words for discreet communication of incidents

Briefing schedule: pre-event, during, and post-event debrief

Contact list for all key personnel

Public announcement procedures for emergencies

6. Documentation & Compliance

Ensure your event meets all Queensland regulatory requirements and maintain proper documentation.

Queensland Liquor Licensing requirements (if serving alcohol)

Local council event permits and noise restrictions

Public liability insurance (minimum $20M recommended for large events)

Workplace Health & Safety plan

Crowd management plan (required for events over 250 people in QLD)

Security incident report templates

Post-event security report and debrief documentation

Security Guard Ratios

Industry-standard guard-to-attendee ratios by event type

Event Type	Ratio	Example
Corporate Function (Low Risk)	1:100	e.g. 5 guards for 500 guests
Festival / Outdoor Event	1:75	e.g. 14 guards for 1,000 attendees
Concert / Music Event	1:50	e.g. 20 guards for 1,000 attendees
Nightclub / Licensed Venue	1:30	As per QLD Liquor Act requirements
High-Risk Event (protests, etc.)	1:20	Plus police liaison recommended

These are industry guidelines. Actual requirements depend on venue, risk assessment, and local regulations.

Let Prosafe Handle Your Event Security

From corporate functions to large-scale festivals, our experienced team will manage every aspect of your event security — so you can focus on delivering a great event.

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